Students » Student Handbook

Student Handbook

Admission - Entrance

Students may be enrolled by a parent or legal guardian Monday through Friday (except holidays), between the hours of 8:30am and 3:00pm.  In Hawaii, children who are five yearsof age on or before July 31stwill be enrolled in Kindergarten. 

 

Students entering school in Hawaii for the first time must complete the following health requirements beforeadmission to school: 

 

  • Tuberculosis Evaluation- Students must show proof of freedom from communicable tuberculosis through a negative risk assessment or tuberculin test or x-ray before they can be admitted to school. A PPD or Mantoux tuberculin test completed within one (1) year of entry will be accepted.

 

  • Health Record- A completed Health Record (FORM 14) must be submitted before the first day of school. The health requirements include a physical examination completed by a licensed United States Physician within one year prior to school entry date. A complete series of immunizations to include: diphtheria, tetanus, pertussis, polio, measles, mumps, rubella and hepatitis B.  If your child does not have proof of a physical or has not met all immunization requirements, a doctor’s statement or appointment slip (with the date/time of the scheduled visit) will enable your child to enter school provisionally. Children granted provisional entrance must follow through with their appointment and must meet all the requirements within three monthsof provisional entrance in order to remain in school.  In the event of an outbreak or epidemic of any of the diseases against which a child is not fully immunized, that child will be excluded from attending school until the outbreak is over or the child receives the required immunization as determined by the State Department of Health.

 

  • Birth Certificate- First time entrants must provide an originalof the child’s birth certificate.

 

  • School Record Information- Students transferring from other schools must present a certificate of release, report card, health and immunization records and/or any other school records.

 

  • Verification of residence – Documents verifying residency within Holualoa School’s boundaries must be provided at the time of registration. This can be a utility bill (water, electricity, or gas), recent mortgage documents, or rental agreement with a notarized statement from the landlord verifying that the parent/guardian and child live at the address on the agreement along with the landlord’s proof of residence.  See addendum “Proof of Residency” at time of registration.

Anti-Harassment

Discriminatory harassment on the basis of sex or race is not tolerated in the Hawaii public schools.  A school is a place where every adult and student should enjoy a sense of safety, respect, and belonging.  With this in mind, please take the time to learn about the applicable federal and state laws, and the Hawaii State Board of Education policies that pertain to civil rights in the Hawaii State Department of Education (DOE).

Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin.  Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex in programs or activities that receive federal financial assistance.

Hawaii Administrative Rules, Chapter 19, Student Misconduct, Discipline, School Searches and Seizures, Reporting Offenses, Police Interviews and Arrests, and Restitution for Vandalism and Negligence (Chapter 19) includes consequences for students who, among other things, engage in harassment on the basis of race or sex at school.  Students should immediately report any harassment to their school administrator or counselor.

Any teacher, official, or other employee who receives a complaint of racial sexual harassment or retaliation from a student by another student shall promptly report the incident to the principal or counselor.  The employee who receives a complaint of racial or sexual harassment or retaliation should provide the principal or counselor with a written referral which includes the specifics of the complaint, date, and time of the incident, with the names of any witnesses to the alleged incident.

Hawaii State Board of Education Policy

BOE Policy #4211, Anti-Harassment, Anti-Bullying, and Anti-Discrimination Against Student(s) by Employees, strictly prohibit discrimination, including harassment, by any employee against a student based on the following protected classes:  race, color, national origin, sex, physical or mental disability, and/or religion. Under this policy, the DOE strictly prohibits any form of harassment and/or bullying based on gender identity and expression, socio-economic status, physical appearance and characteristic, and sexual orientation.  Retaliation against any one who complains or participates in an investigation dealing with harassment or bullying is also expressly prohibited.

Any employee who witnesses or knows about any incident of racial or sexual harassment by an employee against a student should inform the principal, vice principal, the Complex Area Superintendent, or contact the DOE’s Civil Rights Compliance Office at 808-586-3322.

BOE Policy #1110-11 Applicant and Employee Non-Discrimination Policystrictly prohibits any form of discrimination, including harassment based on a person’s membership in a protected class, which includes race, color, sex, religion, national origin, ancestry, age, physical or mental disability, sexual orientation, marital status, arrest and court record, income assignment for child support, national guard absence, uniformed service, breastfeeding, or citizenship status.  Retaliation against anyone who files a complaint of discrimination or participates in proceeding dealing with discrimination, inquires about their rights under discrimination laws, or otherwise opposes acts of discrimination is also strictly prohibited.

The names and telephone numbers of the personnel who will receive reports of alleged harassment and/or discrimination is provided below:

  • Principal 313-3800
  • Complex Area Superintendent 327-4991

 

For individuals who are deaf or hard of hearing, any of the above numbers can be accessed through the relay system.

For more information or to file a complaint, contact your school administrator or the DOE Civil Rights Compliance Office at 808-586-3322 or via relay.  Complaint forms are also available at http://www.doe.k12.hi.us/civilrights/index.htm.

Arrival and Dismissal: Drop-Off/Pick-up

Please drop off your child at the cafeteria between 7:00 - 7:40 a.m.  There is NO Adult supervision prior to 7:00 a.m. OR after 2:30 p.m

Children arriving between 7:00 – 7:30 a.m. are to report to the cafeteria.

Students cannot wait unsupervised on campus until parents finish work  and can pick them up.   

Call the school office for a bus application or call the A+ office for an application, if you need after school supervision. Or apply online.

We are asking for your cooperation to only have staff and local traffic (residents of upper properties) drive up the access road past the basketball court.  Our students’ safety is of paramount concern to us.

Attendance

A major factor in a student’s school success is regular attendance.  If your child must be absent from school, call the school office at 313-3800 the morning of the absence.  This allows the office staff to verify that the absence is with the permission of the parent or guardian.  If you are unable to call, please send a note with your child upon his/her return to school. Excused absence includes family court hearings, and hearings involving foster children; and medical or dental related reasons with a verifiable note provided by a doctor or dentist.

Your child will be marked “absent” from school when he/she is not physically present in school for at least half of the school day. For Holualoa School that means that the student must arrive prior to 10:45 am and must remain in school for a minimum of three hours in order to be considered present for the day.

If you would like to request homework while your child is absent, please call the office before 9:30 a.m.Homework can be picked up by the parent/guardian between the hours of 2:30 - 4:30 p.m. in the school office.  Call the office before coming to pick up the homework to make sure it is available. Homework will not be sent home with other students. Please do not call the Health Room for homework.

It is the student’s responsibility to make up all assignments and tests missed during his/her absence.  Early dismissal or late arrival will prevent students from receiving a perfect attendance award.

*Reminder – In order for your student to receive perfect attendance they must come to school everyday and have no more than three (3) tardies for the semester. Perfect Attendance Certificates are awarded at the end of the school year.

After School Program

The A+ After School Program provides a high-quality after school program to children of working parents or children whose parents are engaged in job training or attending school.  Holualoa School’s  after school program is provided by Kama’aina Kids. For more information please call Kama’aina Kids after 1:30 pm 313-3819.